The City of Ellington request proposals for preparation of a grant application and grant administration services to assist in a proposed project to be financed with FY 23/24 Community Development Block Grant (CDBG) funds. The proposed project consists of, but is not limited to, paving and overlaying several streets, including Freeman Ave., Temple Ave., at least four segments of Cemetery Road, Skyview Drive, Rustic Lane and Woodlawn Terrace, within the city of Ellington, as well as the installation of drainage in areas of need. The estimated cost of this project is $433,000.00.
Grant application preparation shall include, but is not limited to, preparation and submittal of all completed grant forms by the appropriate deadline, coordination with the duly procured engineering/architectural firm, etc.
Grant administration services shall include, but not be limited to, the implementation of the project in conformance with the following CDBG compliance areas: environmental review, financial management, procurement, contract management, labor standards, equal opportunity/civil rights, citizen participation, acquisition/relocation, and close-out.
Costs associated with grant writing and grant administration shall be submitted as a lump sum bid and clearly defined. Contracts executed for grant administration shall be contingent upon the award of the grant and commitment of all project funds.
Information provided to the City of Ellington shall include:
1) The firm’s specialized experience and technical competence with respect to grant preparation and related work.
2) The past record of performance of the firm with respect to such factors as accessibility to clients, quality of work, and ability to meet schedules.
3) Capability of carrying out all aspects of grant related activities.
4) Cost of services (clearly separate the costs associated with grant preparation and grant administration services and identified as a lump sum amount).
5) Documentation of E-Verify requirements; and,
6) References from previous clients of related work with the firm within the past five years.
1, 2, and 4 above shall receive priority weighting in the final selection.
The above information should be submitted no later than 9 am, May 7, to Ellington City Hall, Att: Ellington Paving Project, PO Box 7, Ellington, MO 63638. Any responses received after this date and time will not be considered. For more information, contact Ellington City Clerk, Amy Moore at 573-663-7715 or via email at city@mcmo.net.
The City of Ellington is an Equal Opportunity Employers and invites the submission of proposals from minority, women, and Section 3-owned firms.