Butler County requests proposals for preparation of grant application and grant administration services to assist in proposed Mitigation projects to be financed with Community Development Block Grant (CDBG) funds for FY 23/34. The proposed project consists of improvements to County Road 321 including flood mitigation, leveling, etc. for up to the allowable cost amount of $2.5 million.
Grant application preparation shall include, but is not limited to, preparation and submittal of all completed grant forms by the appropriate deadline, coordination with the duly procured engineering/architectural firm, etc.
Grant administration services shale include, but not be limited to, the implementation of the project in conformance with the following CDBG compliance areas: environmental review, financial management, procurement, contract management, labor standards, equal opportunity/civil rights, citizen participation, acquisition/relocation, and close-out.
Costs associated with grant writing and grant administration shall be submitted as a lump sum bid and clearly defined. Contracts executed for grant administration shall be contingent upon the award of the grant and commitment of all project funds.
Information provided to the county shall include:
1) The firm’s specialized experience and technical competence with respect to grant preparation and related work.
2) The past record of performance of the firm with respect to such factors as accessibility to clients, quality of work, and ability to meet schedules.
3) Capability of carrying out all aspects of grant related activities.
4) Cost of services (clearly separate the costs associated with grant preparation and grant administration services and identified as a lump sum amount).
5) Documentation of E-Verify requirements; and,
6) References from previous clients of related work with the firm within the past five years.
1, 2, and 4 above shall receive priority weighting in the final selection.
Submissions must be received by 4 PM on November 12, 2024, to County Clerk Donna Hillis at 100 N Main St., Poplar Bluff, MO 63901 or donna@butlercoclerk.org. Any responses received after this date and time will not be considered. For more information, contact Butler County at 573-686-8050.
Butler County is an Equal Opportunity Employer and invites the submission of proposals from minority, women, and Section 3-owned firms.