(573) 785-6402

The City of Ellsinore requests proposals for preparation of a grant application and grant administration services to assist in a proposed project to be financed with Community Development Block Grant (CDBG) General Infrastructure funds. The proposed project consists of asphalt overlay of sections of 12 city streets and drainage upgrades for the estimated total cap amount of $500,000: Elm, W Broadway, N Cane, Mineral, Noble, E and W Arnold Streets and Stone, Bryan, E and W Grand Avenues.

Grant application preparation shall include, but is not limited to: preparation and submittal of all completed grant forms by the appropriate deadline, coordination with the duly procured engineering/architectural firm, etc.

Grant administration services shall include, but not be limited to, the implementation of the project in conformance with the following CDBG compliance areas: environmental review, financial management, procurement, contract management, labor standards, equal opportunity/civil rights, citizen participation, close-out, etc.

Costs associated with grant writing and grant administration shall be submitted as a lump sum bid and clearly defined. Contracts executed for grant administration shall be contingent upon the award of the grant and commitment of all project funds.

Information provided to the City of Ellsinore shall include:

1)     The firm’s specialized experience and technical competence with respect to grant preparation, CDBG grant administration, and related work.

2)     The past record of performance of the firm with respect to such factors as accessibility to clients, quality of work, and ability to meet schedules.

3)     Capability of carrying out all aspects of grant related activities.

4)     Cost of services (clearly separate the costs associated with grant preparation and grant administration services and identified as a lump sum amount).

5)     Documentation of E-Verify requirement compliance; and,

6)     References from previous clients of related work with the firm within the past five years.

1, 2, and 4 above shall receive priority weighting in the final selection.

The above information should be submitted no later than 12 p.m. on Monday July 22nd, 2024 to the City of Ellsinore, 11 W. Cleveland Ave, Ellsinore, MO 63937 or by email to ellsinorecityclerk@centurytel.net.  Any responses received after this date and time will not be considered.  Responses will be graded by the City Council on July 22nd, 2024 at 5:30 p.m.  For more information, contact City Clerk Stacy Hampton at (573) 322-5333

The City of Ellsinore is an Equal Opportunity Employer and invites the submission of proposals from minority, women, disadvantaged, and Section 3-owned firms.