(573) 785-6402

The City of Van Buren requests proposals for preparation of a grant application and grant administration services to assist in a proposed project to be financed with Community Development Block Grant (CDBG) Water/Wastewater funds. The proposed project consists of finalizing the ongoing wastewater system upgrade project for up to $750,000.

Grant application preparation shall include, but is not limited to: preparation and submittal of all completed grant forms by the appropriate deadline, coordination with the duly procured engineering/architectural firm, etc.

Grant administration services shall include, but not be limited to, the implementation of the project in conformance with the following CDBG compliance areas: environmental review, financial management, procurement, contract management, labor standards, equal opportunity/civil rights, citizen participation, close-out, etc.

Costs associated with grant writing and grant administration shall be submitted as a lump sum bid and clearly defined. Contracts executed for grant administration shall be contingent upon the award of the grant and commitment of all project funds.

Information provided to the City of Van Buren shall include:

1)      The firm’s specialized experience and technical competence with respect to grant preparation, CDBG grant administration, and related work.

2)      The past record of performance of the firm with respect to such factors as accessibility to clients, quality of work, and ability to meet schedules.

3)      Capability of carrying out all aspects of grant related activities.

4)      Cost of services (clearly separate the costs associated with grant preparation and grant administration services and identified as a lump sum amount).

5)      Documentation of E-Verify requirement compliance; and,

6)      References from previous clients of related work with the firm within the past five years.

1, 2, and 4 above shall receive priority weighting in the final selection.

The above information should be submitted no later than 4 p.m. on Monday August 12th, 2024 to the City of Van Buren, 1401 Main St, Van Buren, MO 63965 or by email to clerk@cityofvanburen.com.  Any responses received after this date and time will not be considered.  Responses will be graded by the City Council at the regular Council Meeting on August 12th, 2024 at 5:30 p.m.  For more information, contact City Clerk Gerri Flatt at (573) 323-4335

The City of Van Buren is an Equal Opportunity Employer and invites the submission of proposals from minority, women, disadvantaged, and Section 3-owned firms.