(573) 785-6402
REQUEST FOR PROPOSALS PROFESSIONAL GRANT ADMINISTRATION SERVICES

Butler County requests proposals for preparation of a grant application and administration services to assist in a proposed project to be financed with Community Development Block Grant (CDBG) funds. The proposed project consists of repairing Hargrove Bridge on County Road 658.

Grant application preparation shall include, but is not limited to, preparation and submittal of all completed grant forms by the appropriate deadline, coordination with preliminary engineering report, etc.

Grant Administration services shall include, but are not limited to, the implementation of the project in conformance with the following CDBG compliance areas: environmental review, financial management, procurement, contract management, labor standards, equal opportunity/civil rights, citizen participation, acquisition/relocation, and close-out.

Costs associated with grant writing and grant administration shall be submitted as a separate lump sum bid and clearly defined. Contracts executed for grant administration shall be contingent upon the award of the grant and commitment of all project funds.

Information provided to the county shall include:

(1) The firm’s specialized experience and technical competence with respect to grant preparation, grant administration and related work;

(2) The past record of performance of the firm with respect to such factors as accessibility to clients, quality of work, and ability to meet schedules;

(3) Capability of carrying out all aspects of grant related activities;

(4) Cost of services (clearly separate the costs associated with grant preparation and grant administration services);

(5) Documentation of E-Verify requirements; and,

(6) References from previous clients of related work with the firm within the past five years.

1, 2, and 4 above shall receive priority weighting in the final selection.

The above information should be submitted no later than 9 a.m. Friday, February 10, 2023, and may be hand-delivered or mailed to the Butler County Courthouse, 100 North Main Street, Poplar Bluff, MO 63901. Electronic submissions may be sent to donna@butlercoclerk.org. For more information, contact Donna Hillis, County Clerk, at 573-686-8050.  Butler County is an Equal Opportunity Employer, and invites the submission of proposals from minority, women, and Section 3-owned firms.

Sincerely,

 

Vince Lampe
Presiding Commissioner